Archiving Workitems

In SAP system, it is possible to archive all the completed Workitems. You can also achieve all data in a workitem. You can display the achieved workitems but they can’t be loaded in SAP system. When you archive workitems, it includes archiving log data, workflow manager data, dependent workitems and workitem attachments.

Workitems with the following status can only be archived.

Workitems completed

Execution of the workitem is completed

When workitem is not required for the workflow logic

Cancelled workitems

To archive workitems, you have to navigate to Tools → Business Workflow or Development → Workflow → Administration → Workflow Runtime → Reorganization → Archive Work Item.

To archive the workitem, you can use the following selection criteria −

Workitem number

Task identifier

Actual agent of the workitem

Creation date

Completion date

Deleting Archived Workitems

You can also delete workitems which are not archived. To delete workitems, navigate to Tools → Business Workflow or Development → Workflow and then Administration → Workflow Runtime → Reorganization → Archive Work Item or T-Code: SWWL.

With the selection criteria as shown below, you have an option to delete Workitems immediately/Delete log data as well. To delete Workitem, enter the required fields and cpck the Execute button at the top.

To display archived workitems, you have to use report “RSWWARCR”.

Note − In case you want to delete workitems directly that meet the archiving criteria, it is recommended to archive them first, considering performance-wise to use the delete program of the archiving object WORKITEM than to directly delete the workitems.