Project Management Concepts
Useful Resource
Selected Reading
- Work Breakdown Structure
- Traditional Project Management
- Total Quality Management
- Total Productive Maintenance
- The Virtual Team
- The Rule of Seven
- The Make or Buy Decision
- The Halo Effect
- The Balanced Scorecard
- Team Motivation
- Team Building Program
- Supply Chain Management
- Succession Planning
- Structured Brainstorming
- Stress Management Techniques
- Statement of Work (SOW)
- Stakeholder Management
- Staffing Management Plan
- Resource Leveling
- Requirement Collection
- Recognition and Rewards
- RACI Chart Tool
- QC and QA Processes
- Project Management Softwares
- Project Workforce Management
- Project Time Management
- Project Success Criteria
- Project Selection Method
- Project Scope Definition
- Project Risk Management
- Project Risk Categories
- Project Records Management
- Project Quality Plan
- Project Portfolio Management
- Project Manager Goals
- Project Management Triangle
- Project Management Tools
- Project Management Processes
- Project Management Office
- Project Management Methodologies
- Project Lessons Learned
- Project Kick-off Meeting
- Project Cost Control
- Project Contract Types
- Project Charter
- Project Activity Diagram
- Procurement Management
- Procurement Documents
- Process Based Management
- Powerful Leadership Skills
- Pareto Chart Tool
- PRINCE2 Project Methodology
- PERT Estimation Technique
- Organizational Structures
- Negotiation Skills
- Motivation Theories
- Monte Carlo Analysis
- Management by Objectives
- Management Styles
- Management Best Practices
- Leads, Lags and Floats
- Knowledge Management
- Just-In-Time Manufacturing
- Gantt Chart Tool
- Extreme Project Management
- Event Chain Methodology
- Enterprise Resource Planning
- Effective Presentation Skills
- Effective Communication Skills
- Design of Experiment
- Decision Making Process
- Critical Path Method
- Critical Chain Scheduling
- Crisis Management
- Conflict Management
- Communications Management
- Communication Models
- Communication Methods
- Communication Channels
- Communication Blockers
- Change Management Process
- Cause and Effect Diagram
- Benchmarking Process
- Basic Quality Tools
- Basic Management Skills
- Agile Project Management
- Activity Based Costing
- Project Management Home
Useful Resource
Selected Reading
- Who is Who
- Computer Glossary
- HR Interview Questions
- Effective Resume Writing
- Questions and Answers
- UPSC IAS Exams Notes
Project Management Softwares
Project Management Software
Introduction
Since the project management is one of the core functions of a business organization, the project management function should be supported by software. Before software was born, project management was fully done through papers. This eventually produced a lot of paper documents and searching through them for information which was not a pleasant experience.
Once software came available for an affordable cost for the business organizations, software development companies started developing project management software. This became quite popular among all the industries and these software were quickly adopted by the project management community.
Types of Project Management Software
1 - Desktop
There are two types of project management software available for project managers. The first category of such software is the desktop software. Microsoft Project is a good example for this type. You can manage your entire project using MS Project, but you need to share the electronic documents with others, when collaboration is required.
All the updates should be done to the same document by relevant parties time to time. Therefore, such desktop project management software has pmitations when it should be updated and maintained by more than one person.
2 - Web Based
As a solution for the above issue, the web-based project management software was introduced. With this type, the users can access the web apppcation and read, write or change the project management-related activities.
This was a good solution for distributed projects across departments and geographies. This way, all the stakeholders of the project have access to project details at any given time. Specially, this model is the best for virtual teams that operate on the Internet.
Characteristics of Project Management Software
When it comes to choosing project management software, there are many things to consider. Not all the projects may utipze all the features offered by project management software.
Therefore, you should have a good understanding of your project requirements before attempting to select one for you. Following are the most important aspects of project management software:
1 - Collaboration
The project management software should faciptate the team collaboration. This means that the relevant stakeholders of the project should be able to access and update the project documents whenever they want to.
Therefore, the project management software should have access control and authentication management in order to grand access levels to the project stakeholders.
2 - Schedupng
Schedupng is one of the main features that should be provided by project management software. Usually, modern project management software provides the abipty to draw Gantt charts when it comes to activity schedupng.
In addition to this, activity dependencies can also be added to the schedules, so such software will show you the project critical path and later changes to the critical path automatically.
Basepning is also a useful feature offered by project management software. Usually, a project is basedpned when the requirements are finapzed.
When requirements are changed and new requirements are added to the project later, project management team can compare the new schedule with the basepne schedule automatically to understand the project scope and cost deviations.
3 - Issue Tracking
During the project pfe cycle, there can be many issues related to project that needs constant tracking and monitoring. Software defects is one of the good examples for this.
Therefore, the project management software should have features to track and monitor the issues reported by various stakeholders of the project.
4 - Project Portfopo Management
Project portfopo management is one of the key aspects when an organization has engaged in more than one project. The organization should be able measure and monitor multiple projects, so the organization knows how the projects progress overall.
If you are a small company with only a couple of projects, you may not want this feature. In such case, you should select project management software without project portfopo management, as such features could be quite expensive for you.
5 - Document Management
A project has many documents in use. Most of these documents should be accessible to the stakeholders of the project. Therefore, the project management software should have a document management facipty with correct access control system.
In addition to this, documents need to be versioned whenever they are updated. Therefore, the document management feature should support document versioning as well.
6 - Resource Management
Resource management of the project is one of the key expectations from project management software. This includes both human resources and other types.
The project management software should show the utipzation of each resource throughout the entire project pfe cycle.
Conclusion
Modern project management practice requires the assistance of project management software. The modern project management practice is comppcated to an extent that it cannot operate without the use of software.
When choosing the correct project management software for your purpose, you need to evaluate the characteristics of software and match with your project management requirements.
Never choose one with more feature than you require, as usually project management software come with a high price tag. In addition, having more than the required features could make confusions when using the software in practice.
Advertisements